Nevada Daycare Parent Handbook Requirements

What the State Actually Requires

DWSS Child Care Licensing does not mandate a single formatted "parent handbook" document. What it requires is that specific written policies exist, that parents receive and acknowledge them at enrollment, and that the policies are available for review during inspections. Most providers consolidate everything into a parent handbook because it is the simplest way to prove compliance across all policy requirements in one place.

The written policies are not optional extras — surveyors check for them during the pre-licensing survey and every unannounced annual inspection. Missing or incomplete policy documentation is one of the most common citation categories for home-based providers. Getting the handbook right before you open eliminates an entire class of deficiencies that trip up new operators.

Admission and Enrollment Policies

Every facility must adopt a written statement covering its services, each child's special needs, admission and enrollment procedures, fees and payment plans, personal belongings, transportation, off-site activities, parental involvement and observation, applicable smoking rules, whether a CPR-certified staff member is on duty, and emergency plan contents; copies go to staff, parents, and the Division. Each child's record must include parent contact details, authorized pickup contacts, health information, and a parent's written authorization for emergency surgical and medical care; keep immunization documentation or a valid medical or religious exemption on file.

The enrollment agreement should state your operating hours, your holiday and vacation schedule, your late pickup policy, and your payment terms. While Nevada law does not dictate specific fee structures, having clear written terms prevents disputes that can escalate into complaints to DWSS.

Document your admission criteria if you have any — age ranges you serve, whether you accept children still in diapers, whether you provide transportation. Being explicit up front reduces misunderstandings that lead to mid-enrollment conflicts.

Emergency Evacuation Plan

Every licensed home daycare must maintain a written emergency evacuation plan and post it where staff and parents can see it. Exit requirements depend on fire-code occupancy. The plan must include a designated outdoor assembly point and procedures for accounting for all children after evacuation. Under the State Fire Marshal's matrix, Group R-3, R-4, or I-4 facilities with an occupant load of 10 or more require two or more approved exits; Group E facilities with an occupant load greater than 49 require two or more; and any child care facility caring for 10 or more children age 2½ or younger requires at least two approved exits.

Your evacuation plan must also address shelter-in-place procedures for situations where leaving the building is unsafe — severe weather, hazardous materials incidents, or active threats in the area. Nevada experiences extreme heat events and flash flooding, so your shelter-in-place section should be specific to realistic local emergencies, not generic boilerplate.

CCL requires providers to conduct and document fire and disaster drills. The state provides an official Fire/Disaster Drill form that you can download and use to record drill dates and times, evacuation times, who conducted each drill, and the numbers of children and adults present. Keep these logs with your licensing documents — surveyors review them during inspections.

Your posted evacuation map should show the floor plan of your home with marked exits, the location of fire extinguishers, and the outdoor assembly area. Include the addresses and phone numbers of the nearest fire station and hospital. If any enrolled children have mobility limitations or medical conditions that affect evacuation (such as oxygen equipment), note the individualized evacuation procedure for those children.

Discipline Policy

Your written discipline policy should state the behavior-guidance practices you use and the practices you prohibit. Include clear, age-appropriate expectations and procedures for responding to unsafe or disruptive behavior, and confirm the current prohibited-practice list with DWSS before opening.

Your policy should describe what positive behavior guidance techniques you use instead: redirection, natural consequences, verbal coaching, brief supervised "cool down" periods, and age-appropriate explanations. The goal is a documented framework that parents understand before enrollment and that staff (if you have any) follow consistently.

For Group Care Homes with assistant caregivers, include the discipline policy in staff training materials and keep acknowledgments with the personnel records.

Medication Administration

Your medication policy must address how you handle prescription and over-the-counter medications for enrolled children. Under NAC 432A.376, except in an emergency, only one person designated by the licensee may administer medication; that person must be trained and authorized. CCL provides a sample Medication Request form, which facilities may use or replace with their own version; it records the medication name and dosage, dates and times, administration details, and parent signature.

All medications must be stored in locked containers. Prescription medications requiring refrigeration go in a locked lockbox inside the refrigerator to prevent contact with children's food. Over-the-counter medications and topical treatments (sunscreen, diaper cream, insect repellent) also require written parental authorization.

Maintain a dated log of every medication dose administered, including the time, the amount, and the name of the person who gave it. Keep the log in the child's individual file. Expired medications must be returned to the parent — never disposed of at your facility.

Common inspection citations in this area include unlocked medication storage, missing parent signatures on authorization forms, and gaps in the administration log. These are easily preventable with a consistent filing system.

Illness Exclusion and Infection Control

Your parent handbook must include your illness exclusion policy — the specific symptoms that require a child to stay home or be picked up early. Nevada regulations require licensed facilities to have clear, documented procedures for screening and excluding ill children from the group setting.

The policy should cover fever thresholds, vomiting, diarrhea, undiagnosed rashes, conjunctivitis (pink eye), and any condition that prevents the child from participating comfortably in normal activities. Include your return-to-care criteria — most providers require children to be symptom-free for 24 hours without fever-reducing medication before returning.

Post written handwashing procedures at every sink and at the diaper-changing station. Environmental health inspectors from SNHD (Clark County), NNPH (Washoe County), or state sanitarians (rural counties) check for posted procedures and proper sanitizer use during their inspections. Maintain dated logs for carpet cleaning and toy sanitation to demonstrate your ongoing compliance.

The Nevada Home Daycare Licensing Guide includes a forms directory with direct links to official DWSS templates such as medication logs, drill logs, and abuse reporting forms, so you can build your handbook from state documents.

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